Moving department by department: dividing an office move into stages
Moving a department office can help distribute tasks, but requires you to understand which groups depend from the same spaces or tools. A division based only on the organization could leave a department without what he needs to work.
Locate dependencies between groups
List the shared tools: archive, meeting room, printers, reception or common equipment. Ask referents when each item can be moved. A seemingly autonomous department could use every day a good that formally belongs to another office.
Then build the steps on operational needs, not only on room numbers. The plan must clarify what remains available in the starting place while a part of the people is already in the new headquarters.
Define an identifiable load for each phase
Prepare separate inventories, linked to a general list. Each neck must indicate the phase and destination. When a shared element is assigned to a trip, it updates all the departments concerned.
Avoid adding boxes of the next department at the last moment because there seems to be room on the middle. The choice can alter the control of delivery and anticipate goods that do not yet have a ready position in the new home.
Make sure the destination is usable
For each phase confirms availability of environments, necessary fittings and access conditions. A room just released from work may not be ready to receive an entire department. The referee must check the actual status, not rely solely on the date provided for in the calendar.
If the phases share corridors or lifts, avoid incompatible overlaps. People already operating must know the paths affected by the handling, so that the transfer is not managed through continuous improvised interruptions.
Organizing activities between two transfers
Establish how the exceptions of the first stage are collected and when they can be resolved. A furniture to be repositioned should not disappear from the list while the attention passes to the next department. Use codes and managers to keep your requests trackable.
Even the empty packing materialss and furnishings that remain temporarily in the old home must have a destination. Do not use the spaces released as a generic store without updating the work plant.
Compare the cost of the entire project
Multiple stages may require repeated access and preparations. The quote must describe each step and the conditions that make it possible. For DUDA prepares number of departments, inventories, addresses and continuity constraints. A complete proposal allows the evaluation of the organizational benefits of the subdivision, without assuming that many small transfers automatically equivalent to a single load carried out on one occasion.