Office moves in Milan: choosing a main contact and assigning roles
In the move of a in Milan office, management managers, property and technicians can take part in the move. The risk is not only to forget a task: it is to receive incompatible instructions from people who think to take care of the same passage.
Appoint a person who coordinates
The company representative collects information and sends it to the company in a unique form. It does not necessarily have to perform every task, but it must know who can decide for inventory, access and final layout. It also identifies a substitute for the moments when it will not be reached.
The role must be communicated to colleagues before the packing. An informal request to move a desk should not change the plan without the co-ordinator knowing the effect on the load and the destination.
Attributing a responsible person to each preparation
For each department, it indicates who checks empty cabinets, personal items collected and labeled packages. The manager must check the completion of the job, not just forward a message. See a previous deadline on the day of the withdrawal.
When an activity remains incomplete, register it in a list of exceptions. The team can thus distinguish a neck to be transported from a container that is not yet ready. The information must be visible to the contact person, not entrusted to the memory of a single employee.
Separating logistical and technical decisions
The move referent can coordinate appointments and priorities, while disconnecting equipment, data management and computer refurbishment should be assigned to the technicians in charge. The same principle applies to plants and equipment requiring specific skills.
Write who delivers each good ready for transport and who takes it on board upon arrival. This division prevents a technical activity to be considered included only because the relevant item appears in the inventory.
Define how to authorise variations
Additional requests can emerge during work: a furniture to leave, a post to change, a second address. Agree who can evaluate them and how to confirm them. The contact person must know the impact before a change is made.
A summary written with date and responsible is clearer than a chain of contradictory messages. If the change affects other departments, it also updates the plant and the lists used by the recipient.
Prepare a final contact point
When delivery, the contact person checks the progress with respect to the plan, collects the comments and distinguishes the activities completed by those still to be performed. You do not need to call all responsible for each neck: you need the right person to be available when needed. For the quote DUDA communicates the coordinator, office size and operational priorities. A legible organization allows to prepare the service without entrusting important decisions to indications collected randomly during the discharge.