Moving a meeting room: tables, chairs and equipment
A meeting room concentrates bulky furnishings and shared devices that have to go back to work together. In order to transfer it, it is necessary to distinguish the work on the table and on the sessions from the technical activities concerning connections and apparatuses.
Check how the table is built
Flat photograph, lower structure and joints. Indicates whether the table is composed of modules, whether it contains canals or if it has delicate parts. The dimensions to be considered include the largest component obtainable with the dismantling.
Do not assume that a long plan can always be separated. If there are no instructions, the evaluation should be done on concrete mobile. The weight and distribution of the outlet points also influence the necessary route between the room, the elevator and the vehicle.
Collect hardware and dedicated components
It associates each group of screws, brackets and accessories to the respective element. For modular tables, a photo sequence and a code for each segment help to rebuild the agreed configuration.
If the new room requires a different composition, ask for a check before departure. A table designed for a certain structure should not be considered freely editable. The quote should distinguish reassembly of the existing setup and possibly required adjustments.
Coordinating the preparation of the apparatuses
Screenings, video conferencing systems and other devices must be prepared by the technical referent in charge. Agree who disconnects them, as it identifies cables and supports and who manages reinstallation. The presence of the device in the room does not automatically include all these activities.
Small components should not be collected without criterion in a common box. Use recognizable containers and connect their code to the inventory of the room, keeping separate technical information.
Design the arrival arrangement
Check out the space around the table, opening the doors and placing the seats. Consider the necessary points to the technicians for the connections, avoiding to mount the table in a position that will have to be immediately changed.
Before the discharge frees the work area. Packing materials and temporary furniture should not occupy the space required to assemble the parts. A simple plant with table orientation and screen position reduces interpretations during delivery.
Check the room before using it
Check with the contact details delivered, planned fittings and technical activities to be completed. The functional verification of the apparatuses must be entrusted to those who manage them. For the move with DUDA sends photos of the room, sizes, accesses and desired configuration: the request can describe the actual work, instead of considering the meeting room as a generic group of tables and chairs to be moved.