Office moves: coordinating transport and IT technicians
Moving the desks and reactivating the office are related activities, but they do not coincide. For the IT equipment, an orderly passage between those who prepare the devices must be agreed, those who carry them and those who reconfigure them in the new headquarters.
Starting the plan from the computer referee
Ask the technicians responsible for what equipment can be prepared in advance and which should remain operational until a precise moment. Lists separate stations, shared devices and equipment that require special treatment.
Do not consider a server or network apparatus as a simple additional box. Before you include it in the load you must define delivery conditions, packing, handling and responsibility. Any specialized activities must be verified and agreed in the proposal.
Define the time of taking into account
The technician indicates when the device is ready for transport and how it is identified. The distinction should make clear which accessories accompany it and who receives the delivery. For particular elements, it documents the observable conditions according to the agreed procedure.
The move team should not deduce from the presence of a disconnected cable that the equipment is ready. A unique signal of availability reduces equivocs, especially when some stations continue to be used while others are already packed.
Preparing the arrival site before the apparatuses
The IT referent checks the conditions necessary for reactivation and coordinates the other suppliers. The arrangement of the desks, sockets and connecting points must be known before setting up the stations.
If the furniture must be mounted before the equipment, it signals this dependence in the program. Downloading everything in the same space can prevent the climbers from working and forcing to move devices already delivered. We need a sequence, not just a list of objects.
Keep separate data and handling
Management of security copies, credentials and verification of data must remain under the control of the company managers and technicians charged. Don't write passwords on the packages to make it easier to share and don't deliver credentials to those who only deal with the transport.
Logistics labels can bring back posting codes and destination. The reserved technical information must follow the company’s channel, avoiding that a container destined for handling also becomes an archive of access data.
Establish which controls close work
Distinguish physical delivery and computer testing. The second competes with the technicians in charge, according to their programme. For the DUDA request, it communicates quantities, types, accesses and operating windows approved by the IT referent. The plan will be able to connect the collection, installation and delivery of the devices, without presenting the handling as an automatic guarantee of reactivation of the systems.